Purchase Order Matching

Ensure Accuracy & Prevent Unauthorized Payments

SmartAccuPay’s Purchase Order Matching feature helps businesses maintain financial control by automatically comparing invoices against purchase orders. This ensures that every invoice is accurate, authorized, and ready for payment, reducing errors and preventing fraud. 

Key Benefits  : 
  • Automated Matching: Invoices are automatically matched with their corresponding purchase orders, streamlining the verification process. 
  • Error Reduction: Detect discrepancies in quantity, pricing, or vendor details before processing payments.
  • Prevent Unauthorized Payments: Ensure that only approved purchases are paid, protecting your business from mistakes or fraudulent invoices. 
  • Time-Saving Workflow: Reduce manual checks and approvals, freeing up your team for strategic financial tasks. 
  • Seamless Integration: Works in tandem with invoice processing and accounting modules for a fully synchronized financial system. 
     
How It Works  : 
  • Upload Invoices: Upload invoices into SmartAccuPay via PDF or direct data entry. 
  • Automated Comparison: The system automatically checks the invoice against the relevant purchase order for matching details such as items, quantities, pricing, and vendor information. 
  • Identify Discrepancies: Any differences are flagged for review, ensuring no unauthorized or incorrect payments are made.
  • Approval Workflow: Once verified, invoices can be approved for payment. Any mismatches can be sent for additional review or resolution.
  • Reporting & Audit Trails: Keep a complete record of all matched invoices and exceptions for transparency, audits, and compliance purposes. 
 Enhanced Organization & Tracking  : 
  • Filter invoices by matched, unmatched, or pending review status. 
  • Quickly identify and resolve discrepancies to maintain smooth cash flow. 
  • Maintain a comprehensive history of all purchase order and invoice matches for reporting and auditing.