Automated Invoice Processing

Streamline Your Invoice Management

SmartAccuPay’s Automated Invoice Processing feature revolutionizes the way businesses handle invoices. Designed for efficiency and accuracy, this tool helps you process, manage, and track invoices with minimal manual effort, saving time and reducing errors. 

Key Benefits  : 
  • AI-Powered Data Extraction: Automatically extracts key invoice details such as vendor information, invoice number, date, total amount, taxes, and more. 
  • Faster Approvals & Payments: Approve, reject, or put invoices on hold directly within the system to accelerate your workflow. 
  • Centralized Management: Access all invoice data, including archived and active invoices, from a single, organized dashboard. 
  • Seamless Collaboration: Add notes, comments, and supporting documents for team visibility and better communication. 
  • Comprehensive Reporting: Export invoice data to Excel for in-depth analysis or integrate with QuickBooks for smooth accounting. 
How It Works  : 
  • Upload Invoices: Drag and drop PDF invoices into the system. The AI engine automatically extracts all necessary data.
  • Verify & Save: Check the auto-filled information and finalize the invoice by saving it in the database. 
  • Manage Invoice Details: View, edit, approve, reject, or place invoices on hold. Attach supporting documents as needed. 
  • Archive & Restore: Keep your dashboard clean by archiving invoices and restore them anytime for reference. 
  • Download & Print: Export invoices as PDFs or print directly from the system for offline records. 
 Enhanced Organization & Tracking  : 
  • Filter invoices by status: Pending, Approved, Rejected, On Hold, Paid, Unpaid, Late, Overdue, and Sent to QuickBooks. 
  • Search by Vendor, Invoice Number, Approver, or other specific parameters for quick access. 
  • Maintain a complete invoice history, tracking every action and modification for transparency and auditing purposes.